mobility on snow days

Business Mobility Tips for Bad Weather

Across the country the last few days, the cold weather has been devastating. Raleigh-Durham had its coldest day in 130 years. They call this one the “bomb cyclone” because of the sudden and extreme drop in temperature. Weather like this is uncommon in the South, but in the Northeast, it’s somewhat expected. This past October, 80,000 Maine customers lost electricity. With this kind of weather, businesses everywhere must prepare their staff for mobility. Here are our mobility tips for keeping downtime to a minimum and keeping your staff productive and collaborative even when the office is inaccessible.

Ensure You Have the Right Tools

As most business owners already know, the wrong tools can slow your growth (or bring it to a halt). The same goes with productivity and collaboration tools. An essential component of running a smooth process is first and foremost getting your team all on the same software. This could be Office 365 or G Suite for Business or whatever makes sense for your company. Every member of your staff should be well-educated on the tools of the office, so there are no hiccups when employees are on their own.

Communication is key. Audio and video conferencing tools should be thoroughly researched and available so your staff can continue with meetings and brainstorming sessions that yield productive results.

Tied into this, you may want to explore a BYOD (Bring Your Own Device) program. The key here is to ensure your security protocols are maximized, even when employees use their own iPhones or laptops.

Automate Whenever Possible

We haven’t quite made it to the land of artificial intelligence. However, that doesn’t mean we can’t improve our businesses with automation and with machine learning. When bad weather strikes, the fewer manual tasks your staff has to perform, the smoother your company will run. Assessing your workflow and automating whenever possible can yield incredible results – and that’s not restricted to bomb cyclones or any other bad weather days.

To properly automated, you need to fully understand the complexity of your processes. Gather your staff together and start charting out how products are released, how distribution and channeling is tasked out, and how information is shared. The simpler you can make these, the more effective your business will run when your team is unexpectedly scattered.

Get as Much in the Cloud as You Can

The cloud is the new business powerhouse. In fact, Gartner predicts that by 2020 cloud deployment of software solutions will be the default option. This shouldn’t be a surprise because the enterprise-level security you get in the cloud, combined with the ideal mobility, gives you many advantages over the old model of server storage in the basement.

When bad weather hits, on-premise data storage can be tricky at best and devastating at worst. By migrating to the cloud, you give your team secure access wherever they are. This gives you and your employees the best chance of limiting downtime and keeping productivity high and heading toward your goals.

Get Your BDR Plan in Shape with EaseTech

One of the main factors in combating bad weather is preparation. For businesses, this lies in your backup and disaster recovery plan. The plan itself is a living document that should detail the procedures and processes for getting back to business when the worst happens. Your BDR plan will give tasks to each employee, so there is never a question as to how the business will continue.

So, when you’re prepared for the worst, you can expect the best results.

Related: How to Build a Disaster Recovery Plan for Accounting Firms